The Family Reunion

• How to Organize a Reunion
• Reunion Planner Check List
• Reunion Resources
• Request Free Reunion Planner Kit

Reunion Planning Timetable

One of the keys to staging a successful reunion is TIME. Give yourself enough time to plan, execute and follow-up.

12 to 18 months before the reunion:

• Create a database family names, addresses, phone numbers, and email
• Determine family interest, number of people that may attend
• Assemble a list of relatives who will help with the event

11-12 months before the reunion:

• Form reunion committee(s) and establish responsibilities and schedules
• Create a budget/bookkeeping system. Keep records of everything you do related to the reunion
• Site Visit – scout potential locations and facilities (if needed)
• Set the date
• Select the location
• 1st Mailing - Send out a reunion announcement w/tentative reunion date, schedule and plans
• Arrange or hire caterer, photographer, etc.

6 to 9 months and counting:

• Finalize reunion date and location
• 2nd Mailing - Send out reunion invitation
• Reserve block of hotel rooms
• Begin list of attendees

5 months and counting:

• Confirm reservations, photographer, entertainment, caterer (if used)
• Finalize menu

6-8 weeks and counting:

• Complete address/memory book
• Draft checklist for reunion tasks
• Coordinate volunteers and designate their assignments

2 weeks and counting:

• Purchase last minute decorations and supplies
• Confirm eating, lodging and meeting arrangements
• Review final checklist

One day and counting:

• Solve or Resolve any last-minute problems
• Walk through all final details

Big day – no more counting – the reunion is here:

• Get to the reunion site early
• Coordinate day-of details, meet with volunteers, etc.
• Decorate reunion area
• Set up displays, rental equipment, registration table

Done – What Now?

• Evaluate – What worked and what didn’t work
• Thank all the committee heads and volunteers
• Settle all accounts; finalize bookkeeping
• Set a date to starting planning for the next reunion

Gorgeous Prince George’s County –
Where families (just like yours) come together!
For additional information or assistance, contact the Prince George’s County Conference & Visitors Bureau at 301-925-8300 or email at visitorinfo@co.pg.md.us.